Accounting

Accounting

Ultimate Loan Manager has built in support for accounting.

Chart Of Accounts

Clicking chart of account will open chart list page. On this page you will see a table with columns below:

  • Name: The name of the chart of account
  • GL Code: The gl code of the chart
  • Account Type: The account type of the chart from among a list of options e.g. asset, expense etc
  • Active: Whether chart is active or not. If it's not active then it won't appear on the list to choose account
  • Manual Entries Allowed: Whether manual entries are allowed or not
  • Action: Further actions that you can take on the row like edit or details

Add Chart Of Account

To add new chart , click on Accounting menu then Chart of Accounts then click Add Account. This will open the chart create page offering a series of text inputs. The form contains:

  • Account Type: The account type of the chart from among a list of options e.g. asset, expense etc
  • Parent: The parent account associated with this account
  • Name: The name of the chart of account
  • GL Code: The gl code of the chart
  • Active: Whether chart is active or not. If it's not active then it won't appear on the list to choose account
  • Manual Entries Allowed: Whether manual entries are allowed or not
  • Notes: Any additional details.

Chart Of Account Details

This page shows details about the chart of account.

Journal Entries

Clicking journal entries will open journal entries list page. On this page you will see a table with columns below:

  • Entry ID: The system id of the record
  • Branch: The branch of the record
  • Transaction Date: The date when the transaction was recorded
  • Transaction #: A reference number that links any related transactions
  • Type: The account type of the for the transaction
  • Created By: The user who created the record
  • Account: The chart of account name
  • Debit: The amount debited
  • Credit: The amount credited
  • Action: Further actions that you can take on the row like edit or details

Add Journal Entry

To add new entry , click on Accounting menu then Journal Entries then click Add Entry. This will open the entry create page offering a series of text inputs. The form contains:

  • Branch: The branch of the record
  • Currency: The currency of the record
  • Amount: The amount to be recorded
  • Debit: The account to be debited
  • Credit: The account to be credited
  • Date: The date when the transaction was recorded
  • Reference: A reference number that links any related transactions
  • Payment Type: The payment method used
  • Account #: The account number used
  • Cheque #: The cheque number used
  • Routing Code: The routing code used
  • Receipt #: The receipt number used
  • Bank #: The bank name used
  • Notes: Any additional details.

Journal Entry Details

This page shows details about the journal entry including any related transaction.